01
Admin workflow automation
Turn repeat emails, forms, spreadsheets, job notes, and handovers into cleaner workflows with fewer manual steps.
Auckland • AI automation • workflow cleanup
Practical AI systems for real business bottlenecks.
We help small teams cut repetitive admin, clean up messy spreadsheets, automate follow-ups, and turn scattered work into systems people can actually use.
Microsoft 365
Excel cleanup
AI-assisted admin
Dashboards
Still copying data between systems?
That is not a workflow. That is a punishment with a keyboard.
Chasing quote follow-ups manually?
Automate the reminder trail and stop trusting memory.
Weekly reports built by hand?
Turn repeat reporting into a clean dashboard or export.
What we fix
Automation that solves boring, expensive problems.
Not vague AI theatre. The work starts with the admin, reporting, and handover pain already slowing your team down.
02
AI-assisted operations
Use AI safely for drafting replies, summarising enquiries, classifying incoming work, and preparing structured task notes.
03
Dashboards and reporting
Replace manually-built weekly reports with live views for quotes, jobs, follow-ups, overdue tasks, and business activity.
04
Microsoft 365 systems
Build practical systems around Outlook, Excel, SharePoint, Forms, Lists, Teams, and Power Automate where it makes sense.
05
Spreadsheet cleanup
Fix fragile Excel trackers, quoting sheets, job lists, customer logs, and reports so they stop breaking when someone sneezes.
06
Process documentation
Turn tribal knowledge into simple SOPs, checklists, templates, and handover notes your team can actually follow.
Built for real-world teams
Best fit for busy businesses with messy admin.
We are a strong fit when work is falling between inboxes, spreadsheets, booking systems, and whoever “usually remembers that.” Beautiful. Terrifying. Profitable to fix.
Trade services
Real estate offices
Logistics and dispatch
Warehousing
Bookkeepers
Retail service teams
Small operations teams
Owner-led businesses
How it works
Small, sharp, low-risk steps.
No giant transformation project. No mystery platform. We find the highest-friction workflow and fix it properly.
Find the pain
We identify the process costing time, causing mistakes, or relying on someone’s memory.
Map the current mess
We document what happens now, where the data goes, and what should never be automated blindly.
Design the fix
You get a practical action plan: what to automate, what to leave manual, and what can break.
Build and hand over
We implement the smallest useful system, verify it, and leave your team with simple operating notes.
Simple starting offers
Start with one workflow. Prove the value. Then scale.
Starter
Workflow Pain Check
Free
A short call or visit to identify whether there is an obvious automation win.
Ask for a pain checkBest first step
Workflow Audit
From $299
A written action plan covering the bottleneck, risks, automation options, and recommended first build.
Book an auditBuild
Automation Sprint
Quoted
A focused implementation for one workflow, report, tracker, or automation system.
Request a sprintSafety guardrails
Automation should reduce risk, not quietly create a new disaster.
- Human review for customer-facing AI output
- No blind automation of sensitive decisions
- Clear ownership of data and workflows
- Documented handover for every build
- Simple rollback path where possible
- Practical tools your team can maintain
Who's behind it
Built by a systems engineer, not a hype account.
I'm Fardeen Ali — an Auckland-based systems engineer and the founder of ViciousLabz. I've spent years inside real business IT: Microsoft 365 and Azure, Windows Server, networks, endpoints, and the unglamorous support work that keeps a company running.
Automation isn't a buzzword to me — it's deleting the repetitive jobs I've watched teams lose hours to every week. I build production systems for a living and bring the same discipline to client work: real testing, a rollback plan, and handover notes your team can actually follow. Nothing ships as a black box.
Microsoft 365
Azure / Entra ID
Power Automate
Windows Server
Python
PowerShell
Cloudflare
Selected work
Proof we build real systems, not slideware.
No client logos to borrow yet — so here's our own work instead. Both of these are production-grade systems built and run in-house, the same way we'd build for you.
Operations platform
Vicious Ledger
A bookings, invoicing and reporting platform built to replace a fragile master spreadsheet for a real logistics operation. Handles driver scheduling, client records, one-click PDF invoices, monthly summaries and per-driver Google Calendar sync — with multi-tenant accounts and proper authentication.
The exact spreadsheet-to-system upgrade we build for clients.
Live data systems
Vicious Dash
A performance-vehicle display platform built for low-latency telemetry, clear driver-facing interfaces, configurable layouts, and reliable live-data handling.
The project combines embedded systems, hardware integration, live signal processing, performance UI, and strict separation between the data layer and the user interface.
It demonstrates our ability to turn fast-moving data into clear, usable decisions in systems where latency, clarity, and reliability matter.
Proof we can build serious systems without turning complexity into chaos.
Get the admin sludge under control
Bring one annoying workflow. We’ll find the fix.
Start with the process your team complains about every week. Quotes. Follow-ups. Job tracking. Reports. Inbox chaos. The usual parade of business nonsense.
Who you work with
Fardeen Ali — AI Engineering & Automation
Email
[email protected]
Phone
022 085 2566
Email ViciousLabz Automation